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May

Project Support Officer / Project Coordinator - Jmdr

Private Company - Sydney, NSW

Any Industry
Source: uWorkin

JOB DESCRIPTION

About the business

JMDR is a Railway Engineering (Signals & Systems) Company with more than 400+ staff and sub-consultants globally offering:

  • An experienced team capable of delivering high quality works from concept to completion including Design, Construction, Wiring, Testing & Commissioning, Safety Assurance and Audit work for both greenfield and brownfield areas.
  • A proven track record of working successfully with many large rail organisations in Australia, UK, India and South East Asia.
  • Appropriately certified and competent staff with relevant domain experience across all infrastructure.

JMDR has many Panel (Framework) Agreements with transport organisations across the globe. These have been awarded on the grounds of the competency of our staff and sub-consultants, the quality of our services, our consistency and agreed rates over an extended period of time and providing value for money.

About the role

Primary Role

Plan and undertake administration of contracts, Rail projects and support services within the Company.

Responsibilities

  • Have a good working knowledge of Project related administrative work.
  • Ability to work without supervision and in a teamwork environment
  • Provide feedback & weekly reports, ensure timely execution of work assigned, and manage appropriate documentation and all other tasks assigned
  • Assist in managing document control process
  • Assist with competency, licensing and membership
  • Perform clerical tasks and operate basic office equipment.
  • File and maintain written and electronic documentation and correspondence.
  • Prepare materials for design and construction meetings; record meeting minutes.
  • Receive, sort, and log all incoming deliveries; prepare all outbound deliveries
  • Ensure procurement of office supplies and consumable materials
  • Provide maps and directions for visitors to the site; including subcontractors, new employees, and delivery personnel
  • Provides support to the implementation of projects, focusing on achievement.
  • Maintain up-to-date files and records of project documentation;
  • Provide logistical support for Project Board meetings and other meetings;
  • Prepares correspondences, translation of documents and researches, as requested;
  • Support administrative tasks related to contracts signature and distribution;
  • Support the project manager in administrative tasks related to routine implementation of projects;
  • Support travel arrangements related to projects and for the programme unit (preparation of Travel Authorizations, follow-up of travel reports, etc);
  • Perform any other tasks assigned by the supervisor.
  • Compliance with Standards, Specification, Work Scope
  • Compliance with Quality, Competency, OHS, Environmental and Safety requirements

Skills and experience

Education:

University degree in administration, social sciences, international relations or related area.

Knowledge/Experience Requirements:

  • Minimum of 3 years' experience in supporting the implementation of projects;
  • Previous experience in the organization of meetings and events;
  • Experience in the usage of computers and office software packages (MS Word, Excel, Power Point, etc.
  • Demonstrated capacity to undertake assigned responsibilities and work under pressure;
  • An excellent team player.
  • Highly developed communication and negotiation skills