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Contract Administrator

Metro Trains Melbourne - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Full Job Description
Location: Melbourne CBD, VIC, AU

Company: metrotrain

Metro is a multi-award winning organisation, and we pride ourselves on our team of honest, high performing professionals who are talented, inclusive and safety focused and who are at the core of our success. You will be joining an organisation that is known as a global leader in its field but also prides itself on being dynamic, embracing new technologies and focused on customer service. Our aim is to promote work/life balance, allow team members to bring their best to work and to truly be focused on a common goal which is to provide a world-class railway service.

We are currently seeking an astute Contracts Administrator to work across both the Metro Tunnel and Melbourne Airport Rail work packages.

The role of the Contracts Administrator is to manage the administration of contracts entered into between Metro and other Franchisees, the State Government of Victoria and third parties in order to safeguard Metro's interest. They will also be responsible for preparing invitation to Tender, letting of subcontractors and provide subcontractor administration service to assist the Project to manage and control subcontract costs.


Support the achievement of Balance Scorecard objectives
Adherence to all legislative and regulatory requirements
Manage Expressions of Interests (EOI) from external parties
Prepare Subcontracts, Agreements for review by Contracts manager / Commercial Manager
Assist with the selection/preparation of List of Tenderers for Invitations to Tender (ITT)
Assist with the drafting of Scopes of Works and tender packages to accompany ITT issued to prospective subcontractors for Project works packages
Assist with the Tender review process to ensure the award of all subcontractors within the required time frame including;
Prepare report on commercial performance of subcontractors
Undertake general business administration including supporting the Finance Manager with the preparation of Invoice Packs
Perform all duties in accordance with Company policies, processes, systems and procedures
Manage the compliance process for all key contracts and inter operator agreements
Ensure compliance to the State Government is delivered on time or alternative arrangements are made
Management of the Handover Package process
Develop and maintain appropriate contract administration systems, standards and polices and procedures that will ensure the interests of Metro are not compromised
Assist self and other team members through identifying and undertaking personal and professional development and leadership opportunities to further skills and knowledge
Comply with MTM's Corporate Governance Manual, including requirements and procedures regarding, delegated financial authority limits, engagement of external consultants, binding of MTM to any contractual arrangements
Contract manage arrangements with delivery partners to ensure they are planned, controlled, monitored, and that results are consistent with established objectives and goals
Develop and implement relationship management strategies including: contract management plans, engagement models, review programs, monthly reports and meetings
Participate in and promote a health & safety awareness and culture, that strives for zero harm as the norm, including ensuring that ALL incidents are immediately reported and investigated to identify preventative actions and improve safety performance
Participate in and support MTM's ongoing business improvement processes

About You:
Tertiary qualification in either Engineering, Law, Contract Management and/or Business
Demonstrated work experience in in Engineering, Project Management, Procurement, Contracts, Bids or Sales ideally in similar business areas (e.g. Rail, Construction, Oil & Gas, Technology or Energy)
Experience in Contract administration and/or Procurement.
Ability to use MS office computer programs with advanced knowledge of Word, Excel and PowerPoint
Strong Communication and Negotiation skills.
Ability to display a high level of initiative, diplomacy and confidentiality

Why work for Metro?

Great Team Culture and Work/Life Balance
Competitive Salary & Employee Benefits
Collaborative & Supportive Team
Free Myki Travel

This is a fantastic and high profile opportunity to build on the career you have developed to date and be part of the legacy that ‘connects people and places for a growing Melbourne’.
If what you have read resonates with your values, experience and career aspiration then please submit your application by COB Sunday 9 May 2021. Please note that the shortlisting process may take place prior to the closing date.

For more information, please contact Yvette Michael, Talent Acquisition Specialist.
E: Yvette.Michael@metrotrains.com.au
M: 0435328121

Metro Trains is an equal opportunity employer and embraces diversity. We encourage all interested applicants to apply but please do note only applications with the right to live and work in Australia will be considered for this position.