Eoi - Site Administrator

CPB Contractors

Melbourne, VIC

Posted 11/9/2019

CPB Contractors is the CIMIC Group's construction company and a leading international construction contractor, with operations across Australia, New Zealand and Papua New Guinea.

Combining the expertise and track record formerly delivered by Leighton Contractors and Thiess, we deliver projects spanning all key sectors of the construction industry, including roads, rail, tunnelling, defence and building.

Our Mission is to generate sustainable returns for our shareholders by delivering projects for our clients, while providing safe, rewarding and fulfilling careers for our people.

We need people who are talented, motivated and disciplined, and who have a strong work ethic that drives them to succeed.

Your Opportunity

Reporting to the Commercial Manager, we are seeking to appoint an experienced and focussed Site Administrator to provide administration support to the South Gippsland team managing day-to-date activities including data entry, compiling of reports and invoicing. Assistance may also be required in client relationship management including events and management meetings.

As Site Administrator, you will be accountable for:

  • Act as the first point of contact by greeting, welcoming, direct and announcing project visitors appropriately
  • Maintain project security by following procedures and controlling access to the building e.g. issuing visitor badges and following visitor sign in procedures
  • Maintain project filing and database systems, storing information accurately and safely
  • Ensure expenses and invoices are processed and are in line with contractual obligations
  • Assist in the creation and preparation of correspondence, documents, reports, presentations, and/or publications relevant to the project’s operations.
  • Assist the day-to-day operations of the office
  • Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements as required, assisting with financial docket entry to assist the Commercial Manager with providing monthly reports
  • Provide administrative support which may include arranging and attending meetings, conferences, functions, taking and distributing minutes, and making travel and accommodation arrangements as required, assisting with financial docket entry to assist the Commercial Manager with providing monthly reports
  • Provide customer service to the client, external vendors, subcontractors, and community stakeholders as required
  • Maintain project office workspace, office supplies and equipment
  • Perform all duties in accordance with policies, processes, reporting, systems and procedures



Requirements for this role are:

  • Certificate II, III, or IV in Business Administration or relevant tertiary qualification3+ years’ experience in an office environment preferably within the construction industry
  • Proficient computer skills and knowledge of relevant software such as Microsoft Office Suite
  • Intermediate to advanced knowledge of MS Office Suite
  • Sound communication skills both written and verbal
  • Excellent time management skills with the ability to prioritise

If you are interested in this role and meet the above requirements, please apply below.

We support diversity in the workplace. Women, Aboriginal and Torres Strait Islanders and people with a multicultural background are strongly encouraged to apply.

Please note: This role is being sourced through CPB Contractors directly and we will not accept applications via external recruitment agencies.

To view and apply for this job on the web visit:

http://www.jobsinrail.com.au/job/12973750